AI Toolbox: Folders, Prompts, Advanced Search & Export for AI Chats

Description

Organize AI chats with folders, prompt library, full-text search, bookmarks, bulk delete, one-click export, and prompt chaining. Folders, full-text search, prompt chains, labels, smart tags, bulk delete & export. The missing productivity toolkit for ChatGPT, Claude, Gemini, and Grok. AI Toolbox (formerly ChatGPT Toolbox) is the all-in-one productivity extension that adds what the native sidebars are missing, on all four of the assistants above. Organize conversations into unlimited nested folders (including cross-platform folders holding chats from all four AIs together), search your full chat history by message content across all four platforms at once, bulk export and delete chats, reference past conversations with @@, save prompts with {{variables}}, chain prompts into workflows, auto-tag chats by topic, bookmark messages, watch your context window before a chat breaks, and track usage with a FREE "Your Year in AI" recap card. ━━━━━━━━━━━━━━━━━━━━ ★ PLATFORM SUPPORT For ChatGPT: complete coverage. All 30+ features below are available. The other three share one common base: full-text search, nested folders in a dedicated panel, the full Prompt Library, prompt chains, Smart Tags, Context Mentions (@@), a Context Window Meter, message bookmarking, single and bulk export (TXT, Markdown, JSON, PDF, ZIP), and bulk delete. Your folder tree also renders live inside each site's own sidebar. Each has one thing of its own. Claude adds an Artifact Vault holding every artifact it generates. Gemini adds role and date search filters plus AI-image watermark removal. Grok spans two surfaces, inside X at x.com/i/grok and at grok.com, sharing one library and one paid status across both. All three are optional and stay switched off until you turn them on from the popup. ━━━━━━━━━━━━━━━━━━━━ ★ WHAT'S NEW • See how much of your limit is left: Claude and Gemini refresh usage on a rolling window and warn you only once you are nearly out. A badge beside the composer shows how much of the current window you have spent and when it resets. It shows the assistant's own figure, never an estimate of ours. • Narrow a search to a date range: choose your own start and end date, on all four platforms, in single-platform search and in the search spanning all of them. It answers "some time that March", usually all you remember about a chat you are hunting for. • A date on every message: one long thread often holds discussions weeks apart. Every message now carries its own date in exports and in search results, so a passage can be placed in time rather than the whole conversation. • How large a thread has grown: exports now carry a character count and a word count in the header, beside the created, updated and exported dates, so you can tell when a thread is long enough to slow down. • Also recent: a browser shortcut opening cross-platform search from any tab; exporting the passages a search matched; hiding chats you have already filed; carrying a chat forward from its three-dot menu. ━━━━━━━━━━━━━━━━━━━━ ★ FOLDERS AND CHAT ORGANIZATION · on all four platforms Organize conversations, custom assistants, and projects into unlimited nested folders of any depth, with breadcrumb navigation, color-coded dots, item-count pills, and a Sort by (Recent, A-Z, Z-A, Manual) control on every level. Drag a folder onto another to re-parent it, and star a folder to sort it to the top. Move a mixed selection of chats, subfolders, projects, and GPTs at once with a searchable destination picker. On ChatGPT, pin your most important chats to the top of the sidebar. Your folders also render as a live tree inside each site's own sidebar, with per-folder actions built in, and the tree hides itself when you collapse that sidebar to its icon rail. On the three optional platforms the folders persist on our backend for everyone, free accounts included, so an upgrade never wipes the structure you built. ━━━━━━━━━━━━━━━━━━━━ ★ CROSS-PLATFORM FOLDERS · one tree for all four AIs Create folders that hold conversations from all four AIs side by side, so a project's research, drafts, and code reviews live together no matter which assistant produced them. Unlimited nesting, favorites, and an add-chats picker with per-platform filter pills and "already in a folder" badges. Import your existing per-platform folders in one click: same-named folders merge, and your originals stay untouched. The tree syncs to your account. Premium. ━━━━━━━━━━━━━━━━━━━━ ★ FULL-TEXT SEARCH · on all four platforms Native search scans only conversation titles. AI Toolbox indexes the full content of every message, so you can search any word or phrase from months-old conversations in seconds. Filter results by role (questions or answers), date, or exact match. Or open the Must include / Exclude chip panel to require certain words and filter others out, each field switchable between All (AND) and Any (OR) matching, no query syntax to learn (premium). Press Cmd+Shift+F (Mac) or Ctrl+Shift+F (Windows) to launch it on the page, or use the browser-level shortcut to search every assistant from any Chrome tab at all. Clicking a result jumps straight to the message with the term highlighted. ━━━━━━━━━━━━━━━━━━━━ ★ SEARCH EVERY ASSISTANT AT ONCE One search box that queries all four at the same time and shows results grouped by platform, each a deep link that opens the conversation on the right site. Stop re-running the same search across four tabs. The Advanced Must include / Exclude panel works here too. Local-first: matches come from an on-device index, and nothing is ever uploaded. One switch in Settings covers every cross-platform feature; turning it off purges the index. Premium. ━━━━━━━━━━━━━━━━━━━━ ★ SMART TAGS AND AUTO-CATEGORIZATION · on all four platforms Every conversation is automatically tagged by topic (coding, writing, research, math & science, business), so you can filter and find what you need without lifting a finger. Tags appear as colored pills with a count badge, and any built-in category you do not care about can be switched off so it stops appearing entirely. Create up to 50 custom tag rules with your own keywords and colors. Detection runs entirely on your device, tuned for all 12 supported languages, singular/plural and gendered word forms included. Premium adds cross-platform Smart Tags: one view of tagged conversations from all four platforms, filterable by tag and title, and your custom rules sync to every platform automatically. ━━━━━━━━━━━━━━━━━━━━ ★ COMMAND PALETTE (Cmd+K) · for ChatGPT Press Cmd+K (Mac) or Ctrl+K (Windows) to launch a searchable command palette for every Toolbox feature, grouped by category, with arrow-key navigation and fuzzy search. ━━━━━━━━━━━━━━━━━━━━ ★ CONTEXT MENTIONS (@@) · on all four platforms Type @@ in the compose area to reference any past conversation as context in a new chat. Short conversations inject directly; long ones are summarized, so you never hit the context window. Recently used chats surface as one-click pills. Stop copy-pasting context between chats. ━━━━━━━━━━━━━━━━━━━━ ★ CONTEXT WINDOW METER · on all four platforms A small gauge above the floating toolbox shows how full the open conversation's context window is, and warns you before the chat becomes unusable. Model- and plan-aware, so the limit is accurate for your account (including Grok's 128K and 256K Heavy windows). Premium adds a one-click "carry this context into a fresh chat" handoff. ━━━━━━━━━━━━━━━━━━━━ ★ BULK EXPORT AND BACKUP · on all four platforms Export single conversations or select dozens at once with checkboxes. TXT is free on every platform; Markdown, JSON, PDF, and ZIP bulk export unlock on premium. Export an entire folder, including deeply nested subfolders, as a structured ZIP that mirrors your folder layout. Built-in retry logic, a live progress counter, and duplicate handling ensure nothing gets lost. Very large jobs stream straight to a file you choose on disk rather than being assembled in memory, so a full-history backup of thousands of chats finishes instead of running the browser out of room. Markdown ships with YAML frontmatter (title, dates, model, source URL) for Obsidian, Logseq, and Notion, PDFs carry a titled header, the conversation's own dates and page numbers, and every format records the link back to the original chat. ━━━━━━━━━━━━━━━━━━━━ ★ BULK DELETE AND ARCHIVE · on all four platforms Select multiple conversations with checkboxes and delete or archive them in one action with a live progress indicator. On ChatGPT, a stats bar shows active vs. archived counts. Clean up hundreds of old chats in under two minutes. ━━━━━━━━━━━━━━━━━━━━ ★ MESSAGE BOOKMARKING · on all four platforms Bookmark any message with color labels, notes, and timestamps, then retrieve everything from one searchable dashboard. Flag a specific answer or code block without exporting the whole chat. One shared bookmark library across every platform. ━━━━━━━━━━━━━━━━━━━━ ★ MESSAGE LABELS · for ChatGPT Add short colored text labels to any message, then view them all in one dashboard with color filters, search, and click-to-navigate. Existing labels autocomplete as you type. Perfect for tracking decisions or flagging action items across chats. ━━━━━━━━━━━━━━━━━━━━ ★ PROMPT LIBRARY AND PROMPT CHAINING · on all four platforms Save custom prompts with dynamic {{placeholders}} you fill in on the spot, organized by categories or your own labels. Trigger them with the // shortcut. Access hundreds of pre-built expert prompts for SEO, copywriting, development, marketing, and more, with usage counts, favorites, and a "Prompt of the Day." The full Prompt Library is free on Claude and Gemini. Prompt Chaining queues up to 10 sequential prompts, each adapting to the previous output, and runs them automatically with a live progress indicator on all four platforms. Type .. to launch a chain. ━━━━━━━━━━━━━━━━━━━━ ★ USAGE TRACKER · for ChatGPT Track every message, session, and conversation, with daily/weekly/monthly/yearly stats and hourly heatmaps. A real-time rate-limit widget warns you before you hit the cap. Generate a shareable "Your Year in AI" recap card, FREE for all users. ━━━━━━━━━━━━━━━━━━━━ ★ STREAKS AND ACHIEVEMENTS · on all four platforms (FREE) One day streak across all four platforms: any day you use any of them counts. Unlock 10 milestone badges (3 to 365 days) with collectible rarity levels, and share a streak card to X, LinkedIn, or Reddit. An optional, anonymous leaderboard shows where you rank. Free for everyone, forever. ━━━━━━━━━━━━━━━━━━━━ ★ EXTRA TOOLS Unless a line says otherwise, these are ChatGPT features. • Deep Import: on very large accounts, ChatGPT's own conversation list silently omits older chats. Deep Import recovers your FULL history for search, folders, and export, throttled so you never get rate-limited. Detection free; import premium. • Audio Export: Convert any response to MP3 with multiple voices and an inline player. Press Cmd+Shift+L to play the last response. • Media Gallery: Browse, search, favorite, and download every generated image in one dashboard. Batch-download as ZIP (premium). • AI Image Watermark Removal (Gemini, exclusive): Strips the watermark from Gemini-generated images, locally in your browser. The original is preserved. No upload, no server. • RTL and 12-Language Support: 100% translation coverage with right-to-left rendering for Arabic and Hebrew, including math and code. Browser-language auto-detect on first install. • Collapsible Messages (FREE): Collapse individual messages or all at once. Press Cmd+Shift+E to toggle. State persists across reloads. • Word and Character Counter: Live character, word, and sentence count on every message, free forever. Premium adds a Writing Analytics panel with token estimation and reading time. • Sound Notification: A sound when a response finishes, only when you're on another tab. • Favorite Assistants and Customizable Interface: Star custom assistants to the top of the sidebar; tune accent colors, font sizes, chat widths, and theme with live preview. • Teams (Enterprise): a shared prompt library with managed seats for agencies. • Floating Toolbox (all platforms): A circular launch button pinned to the bottom-right corner, outside the host sidebar, so it survives every upstream UI refresh. ━━━━━━━━━━━━━━━━━━━━ ★ DATA PRIVACY Your conversations are cached locally in your browser (IndexedDB) for instant search and are never stored on our servers. Only your folder structure (including cross-platform folders), the full text of your saved prompts, bookmarks, tag rules, pinned items, and aggregate usage counts sync to our backend so your setup follows you across devices, encrypted at rest using AES. Cross-platform search and Smart Tags keep their unified index on your device only; nothing from it is ever uploaded, and one switch purges it all. Context Mentions and the Context Window handoff summarize only the selected chat, never kept beyond that request. ━━━━━━━━━━━━━━━━━━━━ ★ WHO USES IT Developers organize debugging threads into folders and use @@ to reference past architecture decisions. Marketers and writers build prompt chains and client folders. Researchers pull citations with full-text search across all four platforms and flag findings with Smart Tags and labels. Grok power users get one library across X and grok.com; designers in Gemini clean up images with watermark removal. ━━━━━━━━━━━━━━━━━━━━ ★ FREQUENTLY ASKED QUESTIONS Q: Is AI Toolbox free? A: Yes. The free plan covers full-text search, single-chat TXT export, message bookmarking, the Command Palette, Smart Tags on your 50 most recent chats, the full Prompt Library on Claude and Gemini, the Context Window Meter, streaks and achievement badges, the "Your Year in AI" recap card, collapsible messages, and the live word/character counter, plus limited use of folders (2 root folders per platform, unlimited nesting inside), custom prompts, prompt chains, pinned chats, and message labels. Premium unlocks higher limits, all export formats, bulk export, the cross-platform suite (search, Smart Tags, folders), the Must-include/Exclude panel, Deep Import, audio download, custom theming, and the Context Window handoff. Q: How do I enable Claude, Gemini, or Grok support? A: Open the extension popup and toggle on the platforms you want. They are optional host permissions, so they stay off until you explicitly enable them. Grok covers both Grok inside X and grok.com. Q: Where are my conversations stored? Is my data private? A: Cached locally in your browser (IndexedDB) so search is instant; conversation content is never stored on our servers. Only your folders and the full text of your saved prompts sync, encrypted at rest with AES. GDPR compliant; passed the Chrome Web Store security review. It will not slow anything down: search and tagging run locally. Q: What happens to my folders, prompts, and bookmarks if I uninstall or switch browsers? A: They are stored in our backend, tied to your account. Reinstall on any Chromium browser, log in, and everything reappears, fully synced. Upgrading to premium never resets what you organized. AI Toolbox works with every ChatGPT plan (Free, Plus, Pro, Team, Enterprise), custom GPTs, and projects. Q: Does AI Toolbox work on Safari, Firefox, or mobile? A: Every Chromium-based browser (Chrome, Edge, Brave, Arc). No Safari or Firefox, and no mobile, since mobile apps cannot run extensions. Q: Is AI Toolbox affiliated with OpenAI, Anthropic, Google, or xAI? A: No. AI Toolbox is an independent third-party browser extension with no affiliation, endorsement, or partnership with OpenAI, Anthropic, Google, or xAI. All product names, logos, and brands are property of their respective owners. ━━━━━━━━━━━━━━━━━━━━ Join our Subreddit and Discord for discussions, feature requests, and tips: https://www.reddit.com/r/chatgpttoolbox/ https://discord.gg/QFDMsyNutg Install AI Toolbox and unlock a faster, smarter workflow. https://www.ai-toolbox.co

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